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How to Choose the Right Virtual Receptionist Service for Your Business

When you use a virtual receptionist service, you hire a third-party agency to handle your phone calls and other administrative tasks. These services are often more flexible and cost-effective than hiring employees, which can be expensive for small businesses.

The key differences between a virtual receptionist and an answering service are that a virtual receptionist works from home, whereas an answering service is based in a call center. A call center offers more features and perks than a local answering service, including dedicated agents who undergo thorough training on your account.

You can also choose a service that’s specialized in your industry. A specialized agent will know your business inside and out and will be able to anticipate customer queries and provide proactive support.

They can even make a phone call on your behalf and help you resolve an issue on the spot. For example, they might call your client and ask them to leave a payment before their appointment or collect an overdue bill when you’re out of the office.

A good virtual receptionist can schedule appointments for you on their calendar, send follow-up emails or texts with all the information clients need to prepare for your meeting, and take payments from qualified leads. This way, you can focus on building your business while your virtual receptionist does the heavy lifting.

With a virtual receptionist, you’ll be able to expand your business hours and cover weekends or holidays. This can be helpful if your business is a home-based operation and you need to work around the clock to keep your overhead low.

You can set your virtual receptionist’s schedule to send calls to a menu option, an extension, or a voicemail depending on the time of day. You can also create custom greetings for different departments to ensure callers are routed to the right people without delays.

Using virtual receptionists can improve your business’s efficiency and boost customer satisfaction. You can even configure your system to transfer calls if you’re unavailable, ensuring you never miss an important sales opportunity.

The best virtual receptionists will provide an exceptional experience for your customers by answering their calls and providing the services they need to get them on the path to success. This will boost your customer retention and boost your business revenue.

To choose a virtual receptionist service that’s right for your business, look for the following factors:


If you’re looking for a reliable virtual receptionist service, consider a company with a good reputation and great reviews. The service should also have a number of features, such as call recording, so you can monitor the quality of service your receptionist provides.

Some of the top-rated virtual receptionist services include Abby Connect, ReceptionHQ, My Receptionist, and Nexa. They offer a variety of price plans and feature-rich services that can help you grow your business. They are the recommended option for small and mid-sized businesses. They also offer free trial periods, which will give you a better idea of what to expect from their service.

Intercon Messaging Inc.

6226 50 Ave

Drayton Valley, AB

T7A 1R7


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